Skip to main content

📢 VCFO is now Acclime. Read about the transition here.

Outsourced payroll
in New Zealand.

Trust our experienced and skilled staff to help take care of the payroll system for your NZ company. We will manage your payroll process, ensure that you comply with the regulations and handle these time-consuming tasks.

Outsourced payroll service in Singapore

Leave your payroll to
our in-country experts.

Simplify your payroll by leveraging the benefits of working with the in-country payroll experts. Through our online-managed outsourced payroll services, you will get:

Integrated tax compliance

Besides calculating and processing payroll, we can also confidently file compliance reports on your behalf.

Robust reporting

Detailed reporting that allows you to keep in control of your HR management and costs.

Online management portal OPTIONAL

Manage and view your payroll through a self-service platform; no spreadsheets or documents to mail.

Complete payroll services

Flexible and scalable payroll outsourcing solutions.

Our payroll services cover all the elements of the payroll process and can be customised to meet your company’s need.

  • Initial registration for a newly registered company

    We will import your employee data and prepare general templates to set up the payroll system to your specific needs, regardless of what compensation and benefits policy your company has.

    What is included?

    Initial registration for a newly registered company.

    Our services include:

    • Collect information and documents related to HR and payroll of the company and its staff
    • Prepare and agree on a standard labour contract, generated from the payroll software, under NZ labour law
    • Set-up the payroll template
    • Design standard reports (and payslips) for discussion and approval by the company
    • Create a software ID for the company
    • Input/import staff information into the Human Resource Management Software

    One-off

  • Monthly payroll calculation, processing & reporting

    Each month, we will alert you to confirm essential employee details, and then handle all your payroll paperwork. You only need to review and approve, with all reports and documents available to you in real-time on our online platform.

    What is included?

    Monthly payroll calculation, processing & reporting.

    Payroll calculation

    • Calculate monthly gross salaries, social insurance, health insurance, and Personal Income Tax (PIT) for employees based on the timesheet provided, including payment batches for salary disbursement
    • Advise client’s team on monthly salary payment for their processing
    • Prepare and generate monthly payroll reports
    • Attend to enquiries from employees and management on payroll

    Monthly payroll processing (optional)

    Each month, we will review and upload into your online banking software your approved payments, including salary payments and PIT payments.

    This simplifies your payment process and can be reviewed and approved via email and online. For clients using these services, we generally process monthly payments on agreed dates each month (maximum three days for the three types of payment).

    Reporting

    • Each month, we prepare a complete pay sheet, with supporting information, for client approval.
    • At the end of each quarter, we will release a detailed HR report which indicate statistics of resignations, new employs, and rehires.

    Monthly

*Our monthly regular processing fees follow a tiered structure, where the average fees per employee will decrease as the total number of employees increase. The total monthly processing fees will be the sum of the costs for each tier. Your actual monthly fees will then vary based on the fluctuations in your headcount.

An irregular processing fee will be applied as required for any employee payment processing, which does not coincide with monthly regular payroll processing (off-cycle processing), eg religious festivities bonus, performance bonus pay-outs, incentives, etc.

Payroll implementation process

Simple steps to implement your payroll.

1. Initial assessment

First, we will identify your payroll needs, select suitable services and prepare the initiation of the selected services. We will also evaluate ways to improve the overall payroll process.

2. Service blueprint

Once the services are chosen, we will produce a payroll blueprint document which sets out the aspects of the payroll administration, such as initial data migration, ongoing processing, calculation details, reporting requirements and employee services and payroll calendar. This blueprint will act as a guideline for both parties.

3. Testing phase

During the testing phase, we will customise the payroll system to satisfy your needs, set up the system, transfer the employee data and integrate transaction data.

4. Parallel run & evaluation

Next, we will analyse the results with the previous payroll calculations. We then will evaluate the calculation differences and switch to our payroll system for the agreed contractual time.

5. Production

Finally, your payroll system will be set up and ready to launch.

Ongoing customer support from people who care about your team.

Engage with our services for professional payroll and tax support. Despite your company running without a hitch, we will always notify you when there are regulatory changes that could possibly impact your company.

Request a quote
Acclime benefits

Why outsource your payroll
to Acclime?

Reduced operating costs

Save expenses with our cost-effective payroll technology. There is no need to worry about any hidden costs as our fees are transparent and predictable. We can also decrease your spendings by combining it with other services such as HR, accounting and taxation.

Complete payroll solution

Our services will provide you with everything you will need to pay your staff accurately and on schedule, from calculating payroll and benefits through tax computation to payments, robust reporting and statutory compliance filings. Everything is customed to meet your company size and needs.

Effective communication & reporting

Make your work hassle-free and be in the loop of your payroll process with our effective payroll services, consistent reporting and communication through a single point of contact.

FAQ

Common questions & answers.

What is the incorporation procedure, and how long does it take?

Firstly, you choose the name of the proposed company and search the availability of that name with ACRA. Assuming the name is available, it is then reserved for 60 days online through ACRA. After the name has been approved, you will have to inform your company secretary to incorporate the company online. Details of the Director(s), issued/paid-up share capital, shareholder(s) and primary business activities are submitted. The time frame for incorporation (for local directors) is within 1 day. With foreign Directors on board, the incorporation process can take a little longer.

Incorporation forms such as Form 45 and Form 49 are also completed for the secretarial records to show that all the company’s officers agree to their responsibilities and terms of appointment. This paperwork is not required by ACRA, but most companies prefer to have hard copies of agreements for the purpose of transparency. A hard copy of the Certificate of Incorporation, notarised by an ACRA officer, can be ordered from ACRA, if required.

How do I register a business?
For a business, you are required to register with ACRA under the Business Registration Act. You must choose your business name and submit an Application for Approval for a Business Name and Application to Register a Business Firm. A registration fee of $65.00 is payable. Upon registration an email notification will be issued to you which is valid for one year and renewable annually at S$ 20.00.
Are there any restrictions on company names?
Yes, certain names including references to Government bodies and professional bodies will need justification. A name cannot be registered if it is the same (or sometimes, very similar) as an existing company – unless a successful appeal is made to ACRA.
How long does it take to incorporate a Private Limited Company?
At Acclime Singapore, we can incorporate your company within a day, once we receive all signed documents.
Are licences required?
Yes, for certain specified groups; for example banking, insurance, financial services, consumer credit-related services, education, and employment and maid agencies.
What is a foreign company?
A foreign company or branch is a company that is registered in Singapore with its head office outside Singapore.
Can I start a branch of a foreign company in Singapore?
Yes. Such a branch is also registered under the Singapore Companies Act. The following documents will be required together with the application fee:
  • A certified copy of the foreign company’s Certificate of Incorporation or registration document
  • A certified copy of the foreign company’s charter, statue, constitution or memorandum or articles of association
  • A memorandum of appointment or power of attorney appointing 2 or more locally resident persons
  • A form by the foreign company giving the particulars of the directors at the time of registration
  • Notice of Situation of Registered Office and of Office Hours at time of Incorporation
  • Statutory Declaration by Agent of Foreign Company
What is the minimum and maximum number of directors permitted?

A company must have a minimum of one director and if there is only one director, he must be a local Resident Director (i.e., he must either be a Singapore Citizen, Permanent Resident, or a person holding an Employment Pass).

We can make arrangements for a nominee resident director, if you require this service. A deposit and letter of indemnity are required. There is no limitation on the number of Directors on board.

Are there any residential or nationality requirements or professional qualifications for directors?
No, there are no general requirements of residence or qualification (although one of the Directors must be a local resident Director.) Undischarged bankrupts or persons subject to disqualification under the Companies Act Cap 50 cannot act as Director.
What is the minimum issued/paid up capital?
$1 per shareholder (congruent with currency of paid up capital). The indicated issued share capital must be paid up immediately upon commencement of business transactions.
What is the permitted currency of share capital?
Any currency is permitted, although the Singapore Dollar is the preferred currency of choice and convenience.
Are registered or bearer shares allowed?
Private limited companies can only have registered shares. Bearer shares are not allowed.
What is the minimum number of shareholders?
One. The shareholder(s) can be a corporate body or an individual.
What documents must be maintained at the registered office?
  • Certificate of Incorporation & Common Seal
  • Statutory books & Memorandum & Articles of Association
  • egister of Members
  • Accounting Records, however, directors can decide to keep documents at a different place, the location of which must be agreed by way of Directors resolution and lodged with ACRA. We can provide this service.
Ready to get started?

Manage your team’s payroll with complete payroll solution tailored to your specific requirements.

Is Acclime right for you?

Schedule a discovery call to discuss your New Zealand business needs.

You will be talking with one of our experts.